Where are your property invoices today?
Your teams enter invoices in your accounting software, before they may go through an accredited e-invoicing platform.
Au plus près des bauxYour invoices are entered in Leasup by your teams or ours (automatic integration option coming soon).
Your invoices land in your accounting software or e-invoicing platform. There are three ways to bring them into Leasup: choose based on your volume and IT resources.
Your teams record invoices in Leasup, right alongside the leases. No inbound feed is needed.
Your tool regularly drops invoice files on a secure FTPS server. Leasup retrieves them and creates import batches, which your teams check before integration.
Your tool exports invoices to a file
The file is dropped on a secure FTPS server
Leasup retrieves it and creates an import batch, which is checked then integrated
Your tool sends each invoice to Leasup as soon as it is entered. No manual handling: invoices arrive on their own, ready for approval.
The invoice is entered in your ERP or e-invoicing platform
It is sent to Leasup automatically
It is linked to the lease and awaits business approval
Your teams create an import template in Leasup and copy and paste the data extracted from your tool into it. One template = one batch. It is the fastest way to get started, with no development at all.
Your teams extract the invoices from your tool
They copy and paste the data into a Leasup import template
The batch is checked then integrated
Your teams record each invoice received from the landlord directly in Leasup, linked to the relevant lease. There is no inbound feed to set up.
The landlord's invoice is received
It is entered in Leasup and linked to the lease
It goes straight to business approval
Forward your property invoices (PDF, XML, ZIP…) to a dedicated email address: the Leasup teams take care of data entry. A tailored service, coming soon.
You forward the invoices received to your dedicated email address
The Leasup teams enter them and link them to the lease
They go straight to business approval
Leasup calculates the expected amounts for each lease: rent, service charges, taxes. Against each invoice line, your business teams see the expected amount and the variance, then approve the line or flag it as disputed. Try it:
Variance of €60.00 on property tax: approve the line if the variance is justified, otherwise flag it as disputed.
All lines are approved: the invoice becomes a payment authorisation and moves on to step 3. See the export →
One line is in dispute: the invoice stays in Leasup and is not sent for payment until the variance is resolved and the invoice approved. Start again
Real estate and business teams approve, finance pays with confidence.
Rent, service charges and taxes are compared with the expected amounts Leasup calculates from the lease.
Once approved, the invoice becomes a payment authorisation. If there is an unjustified variance, it goes into dispute.
Once approved, invoices become payment authorisations. As with import, your ERP retrieves them in three ways.
Once approved, invoices are sent to your ERP with their payment authorisation. There are three ways to do this.
Leasup groups approved invoices into export batches and drops them on a secure FTPS server. Your ERP retrieves them, integrates them and triggers the payments.
Approved invoices are grouped into a batch
The batch is dropped on a secure FTPS server
Your ERP retrieves it, integrates the payment authorisations and triggers the payments
Your ERP retrieves payment authorisations via the Leasup API as soon as they are approved. The process is fully automated.
The invoice is approved in Leasup
Your ERP retrieves the payment authorisation via the API
Payment is triggered in your ERP
Your teams download the payment authorisations file from Leasup and import it into your ERP. It is the fastest way to get started, with no development at all.
Your teams run the export of approved invoices
They download the payment authorisations file
They import it into your ERP, which triggers the payments
Answer 3 questions to find the process best suited to your organisation.
Every organisation has its own specifics. Our teams adapt the process to your ERP, your e-invoicing platform and your workflows, for example:
.svg)
